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Fees Management and Online Payments

Pay Fee Online Portal

VMS Fees Management allows parents track their fee records and also pay school/college/classes fees online without any hassle any time and anywhere.

About VMS School Management and Online Fee Payment

VMS is an Edcuation Technology software it helps educations providers like schools, classes, colleges universities or even a kingder-garden provider to manage their day to day affair and also manage their parent communication effective.As a part of the platform if allows the institution to effectively manage their Fees. Education providers can now apply fees to the students by class for a financial year, it can also apply a specific fees to a particular student. Parents can pay it online and track their Fee receipts. The platform is simple, convinient, reliable and safe.

The system works both offline and online. The school can manage their entire fee records and update records of the students, school can also collect Cash, Cheque at the school counters and print fee receipt like regular process, meanwhile a parent can also choose to pay online.

How are we different?

We are different from the rest as we not only provide online fee payment solution but also with offline system software to manage your schools. Apart from the Online Fee Payment, we are adding other features like View-Results/ View Attendance/ Online admission/ View Assignments/ Video Tutorials and many more.

How it works?

VMS App is a bridge between your school and the payment gateway. We integrate your school with the payment gateway in order to facilitate online fee payment by the students/parents of your school.

Why Online Fee Collection Software is a Must for Educational Institutions

“In digital age, we have an opportunity to transform lives of people in ways that was hard to imagine a couple of decades ago”: Narendra Modi

With the rapid technological advancements & introduction of the New Education Policy 2020 that possesses great implementation benefits, its high time educational institutions, following the traditional teaching-learning pattern also take a step forward and embrace EdTech like education ERP especially for fee management.

To be honest, the reason why I am emphasizing on fees management is the ongoing scenario. These days’ educational institutes are struggling a lot in terms of collecting & managing fees.

The same thing goes for the parents; they are facing hassles with the typical manual fee payment procedure. Owing to the “new normal” culture, it’s risky to stand in crowded long queues for hours.

Be it a student or parent, everyone is busy with their work, and can’t move out breaking the “social distancing” rule – these are the main reasons why the online fee collection ERP software has become the need of the hour.

Here are the top 6 reasons why every educational institution must invest in online fee management software

#1: Digital Student Account Management

It has been observed that the manual fee process is quite hectic and consumes a lot of time.

The staff members handling the school fees department have to be extra careful to avoid errors.

Managing the fee record of various students according to their departments and classes can be frustrating and daunting. However, with VMS School Fee software for educational institutions or simply fee accounting software, the staff members can easily create digital profiles for students by adding contact details remotely from anywhere just by login their portal and track their fee record.

#2: Automatic Fee Calculation for Various Fields

Taking into consideration all the crucial factors such as education scholarships, e-learning classes, hostel fees, discounts, extra-curricular activities fees, library fees, and much more, the online fee management system calculates fees for every student with high precision.

Moreover, the staff members can filter out department-wise data & generate accurate & insightful reports that depict the exact count of the amount of fees collected for various departments.

#3: Completely Secured Transactions

Owing to the rising fraudulent online activities, most of the parents raise eyebrows when it comes to ‘Online Fee Payment’.

Are you one of them?

Well, the reasons to panic, vanishes with the deployment of a cloud-enabled fee automation system with role-based access! Such cloud hosted fee collection software systems are highly secured in nature. The cloud technology follows a multiple layered encryption pattern during any kind of online transaction, making it safe to use.

Also, the payment gateways are quite robust & tested to process safe online fees payment and collection procedures.

#4: Dedicated support From The Fee Payment ERP Vendor

Unlike other student fees management software systems, VMS cloud education ERP provides a strong support to educational institutions. As an educator, you don’t need to wait for the experts to come to the institute.

You can contact VMS Team at any time for asking assistance directly as the software operates over the cloud.

#5: Quick Payments & Auto-Generated Receipts

The secure payment gateway in the online fees management software allows parents to pay their children fees with mere clicks. Also, the school software generates and sends automated e-receipts to them on the completion of successful payments.

No more hassles of standing in crowded queues for fee payments!

#6: Time-to-Time SMS/Email Reminders

Often busy parents forget about the last date of fee payment and have to pay a penalty for submitting late fees.

Since the culture of remote working is being adopted by various organizations & schools are conducting online classes these days, such instances have increased tremendously! Both the parents & students are busy doing something on their laptops.

To avoid such instances, the real-time fee collection system sends emails or SMS reminders on the registered mobile number of parents and students. They can pay the online school fees on time without losing track of their time & have a sense of satisfaction with the e-receipts and 100% secured payment options.

To Sum Up

Right from maintaining student records, fee calculation, auto-generated receipts, SMS/email reminders to secured transactions, the online fee management system can prove to be a game-changer for your institute. However, don’t go for the “free online fee collection software” as they can seriously damage your institutions’ reputation!

I know there are several fee management apps available in the market that costs nothing, but your data security and privacy may go at stake with such apps! Remember that - there ain't no such thing as a free lunch!

However, as an educator, if you are looking for efficient and cost-effective school ERP with fees management software, you can opt for VMS School ERP and Fee Collection Software.

Other Benefits

Unified Payment Portal

VMS is an online fee payment management built on Microsoft Cloud Azure services for schools, colleges, universities and other education setups. It is an innovative move for instant fee payment, thereby creating a cashless campus.

Student Fee Payment

We innovate technology that makes life easier. Pay Fee at your FINGERTIPS.

Quick Payment

Powerful. Effective. Time-Saving. Highly Secure.

Online Admission Service

No queue no hassle. It’s time to switch to online admission.

Online Institute Registration

Now registering your institute to enable online fee payment is a click away.

No more stress of paying fee with affordable loan services

VMS Fee Management Benefits


  • Full fee payment management
  • Provides a consolidated students data
  • Timely notifications and reminders on due dates
  • Fee details regarding fines, late fee, upcoming events/seminar/activities
  • Supports fee record maintenance
  • Multicurrency support
  • Handles huge traffic on website


  • Instant Payment
  • Secure and safe transactions
  • Notifications and reminders on important dates, late fee submission, outstanding amount, fine
  • Multiple payment options
  • Pay for specific period-monthly, quarterly, semester wise
  • Get updated payment history
  • Receive receipt instantly once the payment is done

Why Online School Fee Payment System Should be Promoted

Today's technology provides sophisticated and secure payment solutions for educational institutions to collect and manage fee transactions. Implementation of online school fee payment system empowers banks and encourages accounts division in educational establishments to adapt modern electronic payment methods to collect, record, and manage all sort of academic, tuition, hostel, meals/lunch fees transactions; grants; reimbursements; scholarships; etc.

Additionally, the system software seamlessly integrates with the VMS Student Information Management System thereby allowing school administrators to create, allocate, and charge custom fee structure for different students in different classes and sections. Moreover, it simplifies payment process for parents/ students by facilitating them with online payment gateways to pay fees remotely from any location via UPI Apps (PhonePe, Paytm, BHIM, MobiKwik, Google Tez, etc.), Net & Mobile Banking, Debit Card, Credit Card, and mobile e-Wallets such as PayUMoney, Mobikwik, and many more.

Why Use Online School Fees Management System?

Majorities of the people these days avoid paying in hard cash and prefer much more secure and instant modes of payments i.e. via checks and online transfers while depositing fees. Adapting to VMS school fees management system for digital e-transactions help schools as well as parents/ students to track and trace cash flow, invoices, receipts, and other essential documents thereby averting carelessness and errors.

In India, schools generally prefer cash but have moved on to opt better and sophisticated modes of payments. Meanwhile, college and university institutions favor net banking and drafts. The necessity for proper maintenance in transactions gave rise to Web & Cloud-based online ERP management applications designed exclusively for educational institutions to simply and automate administrative operations such as fee payment and collection, invoice/ receipt generations, database management, etc.

Benefits of Online Fee Payment System

  • Pay at any time and from anywhere
  • Maintain a complete record of payment transactions
  • Lighting fast transactions
  • Instant invoice/ receipt generation
  • Safe and Secure payment gateways
  • Avoids standing in line for payments
  • Readily available and time-saving
  • Accessible anywhere 24/7
  • Mobile convenient

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